A Cost-Benefit Comparison of SharePoint vs Xerox Document Management Platforms in Lincoln

If you are looking for Document Management platforms for your company, SharePoint and Xerox are two choices that might have crossed your path. But how are you weighing your possible solutions?

In our over 20 years of experience in assisting with the implementation of groundbreaking and potent tools that ameliorate tasks and reinforce collaboration, we've found that buyers are most concerned with the total cost of implementation (TCO).

In addition, they're also examining functionality, vendor reliability, and user feedback.

Therefore, in this post, we're comparing Microsoft SharePoint and Xerox DocuShare side-by-side.

We'll examine rates, functionality, and customer feedback across a number of the most popular software review websites. But before that, let's go over the advantages of document management software.

The Benefits of Document Management Software

A document management solution could help you improve proficiency, increase cooperation, and strengthen security for those organizations that supervise sensitive information, like healthcare, government, and the financial field. Let's take a closer look at these advantages.

• Dematerialized systems are more cost-efficient

• Centralized document database

• Increased efficiency and output for your teams

• Reinforced security for your sensitive documents and data

• Better regulatory compliance

Now that we've gone over the advantages of document management solutions, let's begin our product evaluation with a brief introduction to each of these products.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-hosted, SaaS collaboration software that provides a document management and storage system and integrates easily with Microsoft Office applications like Excel.

Businesses of all sizes could also broaden SharePoint Online's capabilities to involve workflow automation with the employment of Microsoft PowerApps' Power Automate application.

Automation capabilities consists of machine learning, Optical Character Recognition (OCR), and artificial intelligence to capture information from scanned files and searchable PDFs.

Xerox DocuShare, an enterprise content management system (ECM), enables clients to create, share, and control content while smoothly integrating other business solutions, and expanding customized software platforms.

While considered an ECM, Xerox DocuShare could be enforced in small businesses and SMB's as well to simplify organizational workflows and alleviate document management.

It must also be noted that Xerox DocuShare could be programmed to provide workflow automation capabilities.

Pricing

When evaluating the total cost of ownership (TCO) for a document management software, we want to include a number of factors such as:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Pricing for Xerox DocuShare begins at $1,500 per license and Microsoft SharePoint's pricing starts at $5 per user per month. While that is a significant disparity, we have to expand our knowledge on the features presented prior to coming to a conclusion.

Furthermore, let's see how Xerox and SharePoint contrast in terms of features.

Features

As with any business software, it is important that you thoroughly assess functionality with your evaluation process. Usually, software categories involve selections that vary considerably in their functionalities and proficiencies.

The platform you ultimately go for should give a good user experience, support your organizational processes and duties, and provide greater insight into your procedures. They must also include the features that are most important to your team.

That being said, let's take a look at Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.

Customer Reviews

Another significant aspect when assessing document management software is customer reviews. Let us observe some reviews from some of the most popular product review sites.

Unsure about which document management tool is perfect for you in Lincoln? Wave can help!

Upholding a competitive advantage in today's turbulent business environment can be challenging. Through simplifying your corporate workflows to enhance competence and eliminate inefficiencies, you can guarantee that your business has the best chance of staying ahead of the competition.

To achieve this, your business must be meticulous to choose the appropriate tools that will help you utilize your resources and achieve your strategic expansion objectives.

This is not always simple for a business just getting off the ground with back-office modernization or intelligent information management projects.

At Wave, we can assist by assessing the foundational elements of your company and with incremental digital conversion and organizational workflow automation, improve them.

We employ a hybrid toolset tailored to your company needs to automate your monotonous business processes around gathering, organizing, and cataloging data so it’s simple to find and use wherever, whenever.

We can aid you in personalizing your document management solution to fulfill your company’s specific requirements and we gladly work with over 60 industry-accepted DMS and ECM platforms.

If you are eager to learn more, connect with us now and we can schedule a time to chat.